Topic

Creating an Signature in Outlook (Desktop and Web Version)

Environment

Instructions

Creating a Signature in Outlook

How to Create a Signature in the Web Version of Outlook

1. Start by going to the web version of Outlook at mail.cecil.edu 
2. In the upper right hand corner, there will be a settings button. Click on it. 

3.A pop-up will appear with all of the various settings. If not selected already, click on the “Mail” button from the options on the left. Then click on the “Compose and Reply” button. 
           

5. To the right of the menus in the pop-up, there will be a text entry area where you can type the email signature that you want (Example Below). Please make sure to check the Cecil College guidelines for digital signatures. You can have more than one signature if you want. As you can see below, “Template Signature” is currently selected. Above that you can create a new one.
6. Select whether you want to include the signature in all new emails and/or forwards and replies. When you are done, hit “Save”.

How to Create a Signature in the Desktop Version of Outlook

1. Start by opening up the Desktop version of Outlook and enter your login username and password if required. 
2. Click on “File” in the upper left hand corner. 

3. A new screen will appear. Click on the “Options” button on the left hand side. 

4. A pop-up will appear with a list on the left of different setting options. Click on “Mail”. 

5. After selecting “Mail”, there will be several options to the right that appear. Select “Signatures”.

6. Another pop-up will appear. You will need to start by creating a name for your signature. This is just a title used to identify your signatures if you have multiple. For example, one signature might be “Work Signature” while another would be “Personal Signature”. This is only important if you are using your Outlook Application for more than one email account. Click the “New” Button to start.

7. Another pop-up will appear, this is for the name of the signature. Enter the name and Click “Ok”.

8. Type in your Signature in the text box below. Please make sure to follow Cecil College signature guidelines. Once you have finished, click “Ok”. If you want to have your signature automatically added to new emails and/or to Replies/Forwards, select the signature name you just created from the drop down for each one you want.

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