Delegating Access to Your Email

Topic

Delegating Access to Your Email

Environment

Instructions

Desktop Version

1. Open the desktop version of Outlook.
2. Click the “File” tab in the upper left hand corner. 
3. A new screen will open. Click on “Account Settings”

4. A small drop-down will appear, click “Delegate Access”.

5. A pop-up will appear. Click on “Add”.

6. A pop-up to add users will appear. You can scroll through the list or utilize the search bar in the top left corner to locate the user you want to delegate access to. You can add the user by double clicking the name, or highlighting it and hitting the “Add” button. If you want to delegate more than one user, you can do so by adding the additional names in the same way. Once you have added all the users, click “Ok”.

7. Another pop-up will appear so that you can choose what permissions you want to set. Select the permissions you want for the users. If you want to set different levels of access for different users, you will have to add them separately. Once you have completed setting up the various permissions, click “Ok”. 

8. Once the delegate(s) has been added, you will return to the original pop-up and you should see the name(s) added to the list. Make sure to select how you would like your meeting requests delivered at the bottom and click “Ok”. If at anytime you need to edit the permissions or remove a user, you can do so by highlighting their name and clicking on the related buttons.

Web Version

1. Start by opening up your email account at mail.cecil.edu
2. You can delegate access to your inbox folder and any other folders. If you are only delegating access to your inbox, right click on the inbox folder. A drop-down menu will appear. Click on “Sharing and permissions”.

3. A pop-up will appear so that you can set the permissions. Click on the + sign in the upper left-hand corner. 

4. This will prompt you to enter the Name as listed in Active Directory, or the email address of the person you want to delegate access to. Once you have selected the user, click “Add”.

5. Make sure the person that you want to delegate access to is highlighted. Then, you can either select one of the pre-defined permissions in the drop-down or create your own custom permissions by clicking the various check boxes for the areas you want the delegate to have access to. *Note* Clicking on one of the pre-selected options in permissions will populate the check boxes that it allows for.

6. Once you have finished delegating your selected permissions, click “Ok”.

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