Topic

Scheduling a Teams Meeting in Outlook

Environment

Instructions

Scheduling a meeting using Microsoft Teams in Outlook

Desktop Version

To Schedule a meeting in the Outlook desktop app, perform the following.
Open the Desktop Outlook Application. Click on the Calendar tab on the left side of the page. Then make sure you have selected the calendar that you want to include the meeting in by clicking the check box next to it.
                 

Then, select the date that you would like to hold your meeting, and double click the date box on the calendar. A box will pop-up. Fill in the information for your meeting including the subject, time-frame, and any other notes regarding the meeting. Then click on the “Teams Meeting” button at the top. This will expand the options where you can input the attendees you want to invite to the meeting. Enter the email address of the users you would like to invite. You can put them in either the “Required” field or the “Optional” field. Hit the “Send” button when you are finished.
 
             

          
Now you will see the meeting in your Outlook Calendar as well as the Calendar within your Microsoft Teams account.
To join the meeting, open the Teams app and go to your calendar. Find the day that you scheduled the meeting for. There will be a meeting listed there that you can click on to join. You can also go back and find the email you sent, click on it, and hit “Join the meeting now”. Teams may automatically open, or you may be asked whether you want to open the meeting in a web browser or open in the Teams app. Select the app. You can then adjust your camera and mike settings and hit join. You will enter the meeting as the organizer.
 

Web Version

Navigate to your Outlook account at mail.cecil.edu
On the bottom left corner, click on the calendar tab.
           

At the bottom left of the page, you will see a list of all the calendars you have. Make sure that you select the calendar you want the meeting to show up on by clicking the circle next to the calendar name.
           

Then, double click on the day you want to schedule the meeting for. A new window will pop up. Start by adding the title of the meeting, the attendees, and the date/time. If this will be a recurring meeting, you can select how often to repeat this meeting. The meeting should already be set to a Teams meeting. If not, you can toggle the “Teams meeting” switch across from the title to make it onel You can add any additional notes or files needed for the meeting in the description area provided. When you have finished, hit “Send”.
           

You will now be able to see your meeting in your Outlook Calendar as well as the calendar that is available in Microsoft Teams.
To join the meeting, open the Teams app and go to your calendar. Find the day that you scheduled the meeting for. There will be a meeting listed there that you can click on to join. You can also go back and find the email you sent, click on it, and hit “Join the meeting now”. Teams may automatically open, or you may be asked whether you want to open the meeting in a web browser or open in the Teams app. Select the app. You can then adjust your camera and mike settings and hit join. You will enter the meeting as the organizer.

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