Creating or editing Groups in Microsoft Outlook

Topic

Creating or editing Groups in Microsoft Outlook

Environment

Instructions

Managing Groups in Outlook can be done either through the Outlook app (desktop or web) or via the Microsoft 365 admin center, depending on what kind of group you're dealing with (Outlook Group, Microsoft 365 Group, or Distribution List).

🛠️ Creating a Group in Outlook (Web or Desktop)

1. Open Outlook (Web or Desktop).

2. On the left pane, go to Groups.

3. Click New Group or Create Group:

   • Name your group.

   • Add a description.

   • Set privacy: Public (anyone can see content) or Private (only members can).

   • Choose whether to allow email subscriptions and let members send as the group.

4. Click Create.

5. Add members to your group.

⚠️ In the web version, you can find the group option under the “People” tab or via the waffle menu → Outlook → Groups → Create.

✏️ Editing a Group (Outlook Web/Desktop)

1. Select the group under “Groups” in your sidebar.

2. Click the group name to open settings.

3. Click Edit group (pencil icon or the settings menu).

4. From here, you can:

   • Rename the group.

   • Change the description or photo.

   • Modify privacy settings.

   • Add or remove members.

Need more help?